Getting Things Done: The Art of Stress-Free Productivity

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Since it was first published almost fifteen years ago, David Allen’s Getting Things Done has become one of the most influential business books of its era, and the ultimate book on personal organization. “GTD” is now shorthand for an entire way of approaching professional and personal tasks, and has spawned an entire culture of websites, organizational tools, seminars, and offshoots.

Allen has rewritten the book from start to finish, tweaking his classic text with important perspectives on the new workplace, and adding material that will make the book fresh and relevant for years to come. This new edition of Getting Things Done will be welcomed not only by its hundreds of thousands of existing fans but also by a whole new generation eager to adopt its proven principles.

Category: Self-Help Tags: productivity, self-help

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David Allen’s book “Getting Things Done: The Art of Stress-Free Productivity” is considered the “ultimate book on personal organization”. Getting Things Done – or in short GTD – is a method of workflow management that uses 5 steps to apply order to chaos:

Capture: collect what has your attention
Clarify: process what it means
Organize: put it where it belongs
Reflect: review frequently
Engage: simply do

Allen cites research that shows that your brain is not well equipped to store a lot of information. It’s rather performing its best when you use it for creating things. That’s why it’s so important to have a clear mind at all times without having to think about the million to-do’s and problems swirling around in your head. And that’s why it makes so much sense to capture them in a way that allows you to exclusively focus on your task at hand.

When you first start implementing GTD, you do what Allen calls a complete “mind sweep”. Essentially, you put everything that is pending, needs to to be taken action on or pondered over into your physical “inbox”. If it’s a digital action item or too heavy/big to actually be placed into your inbox (e.g., a piece of furniture that needs to be sold), write it out on a piece of paper and put it in the inbox.

A critical step for getting things done is to define the next physical action of a task. For example, if you have an item that says “take a photography course”, you should define the next thing that needs to be done in order to move this project further along. Only then, you can actually act on it and make progress. For this example, the next action could either be “research photography schools in my area” or (if you still want to think about it a little longer), you can set yourself a calendar reminder to be reminded about it in 3 months from now.

When you process actions, apply the 2-minute rule at all times. This rule is often used for emails (see below) but can be applied with all sorts of actions. It means that you should finish the task immediately if it takes 2 minutes or less. The reason for that is that it would take you longer in total if you deferred the task to another time. The amount of time you spend looking at the task, putting your focus away to something else and then again taking it back up and dealing with it takes way longer than if you dealt with it right away.

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